At home, in the office, in the classroom, in front of friends, in front of colleagues at work, in front of students – presentations are a common and popular tool today for communicating information, presenting ideas, summarizing various experiences and more. The software – Power Point of Microsoft, is undoubtedly the most popular tool, the most common and simple assembling and viewing presentations, and we are confident that you left sometime to work with her. While working with Power Point, whether creating or presenting it, is not a very tricky task, but thanks to the following 6 tips and tricks ( joining these 8 tips ), you can take it to the next level, apart from simplifying and facilitating Life, they will also help you to catch the eye of anyone watching your presentation as you proudly present it.
1. Get familiar with keyboard shortcuts
Keyboard shortcuts are a very effective tool to save time and work more efficiently and quickly. Of course, Power Point also has keyboard shortcuts that can be especially useful for you, whether you are just working on a presentation or presenting it to others:
Useful keyboard shortcuts in display mode:
N – Move to the next slide
P – Move to the previous slide
Number + Enter – Move to a slide whose number is the same as the number you typed
Ctrl + P – lets you draw on your presentation with a digital pen (explained below)
Ctrl + T – Allows you to view the Windows taskbar while the software is in view mode
Useful keyboard shortcuts for working mode:
Ctrl + N – Create a new presentation
Alt + N – Go to the Transition Setup tab
2. Return the focus to you by darkening the screen during the presentation
The next trick is also a keyboard shortcut, but it is important to understand why it is good, so we will explain it to you: When we present our presentation, whether it is to friends and family in the living room or to colleagues or people we lecture – we want and expect the eyes Theirs will be focused on the presentation and they will dedicate their concentration to the things that appear in it. However, anyone experienced with presentations knows that sometimes the audience’s attention is distracted or lost after a certain amount of time, and if you do not catch it back there you may find yourself talking to yourself.
So how do you get the audience’s focus back into the presentation? There are all kinds of rhetorical and visual ways to do this, but there is also the next simple trick that will help you get the attention of those contracts in your presentation with a little unexpected surprise: All you have to do is press the CTRL + B keyboard shortcut while you In display mode; Your presentation will suddenly darken, people’s eyes will look back in your direction to see what caused the sudden break, then press Ctrl + B again and the presentation will return to full view again.
3. Remove the backgrounds of your images so that they remain part of the image that is really important to the presentation
A combination of images and visual aids is almost a part of today’s self-respecting presentation design, with many creating more presentations that consist of more pictures than text. However, inserting images loaded with too many items unrelated to the presentation, or adding photos with inappropriate backgrounds to the slide design – can only damage your presentation and impair its visibility. To avoid this situation, you can remove the background from an image you attach to your presentation in the following simple way:
A. Click the image you want to remove from the background, and select the “Object Design” tab in the top toolbar.
B. Now select the “Remove Background” option at the top right of the options menu.
third. Purple space will appear around part of the image – this is the area that the software identifies as the background of the image and which it intends to remove. The central image, which the software thinks is left in place, will be marked in a frame, which you can move as you see fit, to define to the system which parts you really want to remove from the image and which to leave.
D. By clicking on the “Mark areas to save” button at the top right of the screen, you can add to the areas that will not be deleted in the image as well as those that did not enter under the frame you created. Conversely, by clicking “Mark areas to delete” you can add areas that you want to remove from the image, even if it is not in the purple area that the system defined.
God. When done, once you have precisely defined which areas to delete and which to leave, click “Leave Changes” and the background image will be deleted exactly as you requested. You will be left with a cleaner and aesthetic image that you can put into any part of your presentation without interrupting the overall text or background of the slides.
4. Write, mark, sketch and highlight the presentation as you view it
While you are presenting the presentation to others, it is no longer possible to make many changes; It stands and displays just as you predefined it, and if you suddenly noticed (or remarked) that you forgot to add some word, shape, color or emphasis to one of your slides, you really didn’t have anything to do – or did it? A relatively new tool added to Power Point recently lets you draw, highlight, highlight, and add shapes, colors, and captions to the slide show while viewing.
How to do it? Very simple – when you enter a display mode today, a control panel opens, allowing you to view the slides in the presentation while also controlling how you view it. In this panel, you can click the pen icon that appears under the slide show window, and in the menu that opens you choose from the following options:
Laser Pointer – Allows you to use a small red marker, which you can scroll with the mouse to the points on the slide you want to point to.
Pen – With the pen you can write, draw, draw and paint – all with the mouse. This way, you can add missing shapes, words and highlights to the presentation, or write comments you receive from the audience.
5 .Increase the number of times you can undo (Undo)
Anyone who has ever worked with Power Point and created a presentation with it, already knows that one of the most important and useful options of the software is Undo, which allows us to go back while working, eliminating any incorrect or unwanted changes we made to a particular presentation or slide. . This action is so required that it allows us to regret and delete changes that have turned out to be wrong, but sometimes one of the problems we encounter is that we only have a limited number of “backward” options.
To change this situation, and to be able to undo and rewind without being restricted, and without the fear that we will not be able to undo any changes we make to the presentation, follow these instructions:
- A. Click the“File“tab in the top options bar.
- B. In the window that opens, select“Advanced“.
third. Under the heading “Edit Options“ in the window opposite you will find the “Maximum Cancel Operations” field , where the default is 20; You can change this number and raise it to 150. Now click “OK“ and the setting will be saved and you can now undo as you wish.
6 . Save your presentation as a PDF file
Do you get wall-to-wall compliments on your presentation? Anyone watching her is so impressed with her that he wants to get her printed copy? Excellent! First of all, it is probably because you have internalized and implemented our tips, and secondly because you really have no problem creating a booklet version for your presentation, which will combine all the slides together one by one, and be readable and available for printing.
All you have to do is simply convert your Power Point presentation (PPT) file to a PDF . To do this, go to the “File“ tab , select “Export“ and then click “Create PDF / XPS Document “ . Define in which folder you want the file to be saved, click Publish – and within a few moments you will receive a PDF, which is then arranged, in their original order, all presentation slides. You can now print your presentation as a fancy booklet or send a digital copy of it to all of your acquaintances.
Now that you are familiar with all these helpful and important tips, you can make more impressive presentations and present them captivatingly. You probably know many more who use Power Point – share them with these useful tips too, so that their presentations get the upgrade they need.